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corporate governance 1

The duties of a company secretary are usually contained in an “employment contract”. However, the company secretary generally performs the following functions:- 

Functions of secretary:

(1). Secretarial functions:

(2). Legal obligations of secretary:

(3). To maintain the following statutory books:

(4). Other duties:

The company secretary usually undertakes the following duties:

(a) Ensuring that statutory forms are filed promptly.

(b) Providing members and auditors with notice of meeting.

(c) Filing of copy of special resolutions on prescribed form within the specified time period.

(5). Supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings. You must send annual audited accounts.

(6). Keeping or arranging for the having of minutes of directors' meetings and general meetings.Apart from monitoring the Directors and Members minutes books, copies of the minutes of board meetings should also be provided to every director.

(7). Ensuring that people entitled to do so, can inspect company records.For example, members of the company are entitled to a copy of the company's register of members, and to inspect the minutes of its general meetings and to have copies of these minutes.

(8). Custody and use of the common seal.Companies are required to have a common seal and the secretary is usually responsible for its custody and use. (Common seals can be bought from seal makers)


Companies Law allows him to sign the statutory returns and applications.


The rights of a company secretary depend on the terms of his or her contract with the company. The secretary has no special rights under Companies Law.

corporate governance


Consulting services on fulfilling governance requirements include (not an exhaustive list of services):

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